Notarization is a vital process that ensures the authenticity of documents, verifies the identity of signers, and provides a level of trust and security in various transactions. Traditionally, notarization has been conducted in person, requiring both the notary and the signer to be physically present. However, with advancements in technology, Remote Online Notarization (RON) has emerged as a modern alternative that allows notarizations to be performed remotely using digital tools.

Choosing between RON and traditional in-person notarization depends on various factors, including convenience, cost, security, and personal preference. In this blog post, we’ll compare the two methods, outlining the pros and cons of each to help you decide which is right for you.

1. What is Remote Online Notarization (RON)?

Remote Online Notarization, or RON, is a process that allows documents to be notarized over the internet using secure audio-visual technology. In a RON session, the notary and the signer are in different locations but connect via a secure video call to complete the notarization. The entire process is conducted online, including identity verification, document signing, and recording of the notarization session. This method has gained popularity due to its convenience and accessibility.

Pros of Remote Online Notarization:

  • Convenience: One of the biggest advantages of RON is the ability to notarize documents from anywhere with an internet connection. This eliminates the need for travel and makes notarization accessible to people who may have mobility issues or live in remote areas.
  • Time-Saving: RON allows for quicker notarization since it removes the need to schedule and commute to in-person appointments. Documents can often be notarized within minutes, saving both the notary and the signer valuable time.
  • Accessibility: Remote notarization is available 24/7, making it easier for people with busy schedules or those in different time zones to find a convenient time for notarization.
  • Security: RON platforms use advanced encryption and multi-factor authentication to verify identities and protect sensitive information. The entire notarization session is recorded and stored, providing an auditable trail for added security.

For more information on how RON works, visit our Remote Online Notarization page.

Cons of Remote Online Notarization:

  • Technical Requirements: RON requires access to a reliable internet connection and a device with a camera and microphone. This can be a barrier for those who are not tech-savvy or lack access to the necessary technology.
  • Not Available in All States: While many states have adopted laws allowing RON, it is not yet universally accepted. Before choosing RON, it’s important to check if it is legal in your state.
  • Limited Document Types: Some documents, particularly those that require a physical signature or have specific notarization requirements, may not be eligible for RON.

2. What is Traditional In-Person Notarization?

Traditional in-person notarization is the original method of notarization, where the notary and the signer meet face-to-face to complete the notarization. The notary verifies the signer’s identity, witnesses the signing of the document, and applies their official notary seal or stamp. This method has been the standard for centuries and is still widely used today.

Pros of Traditional In-Person Notarization:

  • Personal Interaction: In-person notarization allows for face-to-face interaction, which can be reassuring for some clients, especially for important or sensitive documents.
  • No Technical Barriers: This method does not require any technology or internet access, making it accessible to everyone, regardless of their technical proficiency.
  • Widely Accepted: Traditional notarization is universally accepted and recognized, making it suitable for all types of documents and transactions.
  • Flexibility with Document Types: In-person notarization can accommodate documents that require wet signatures or other specific notarization requirements that cannot be met online.

Cons of Traditional In-Person Notarization:

  • Time-Consuming: In-person notarization requires both the notary and the signer to be physically present at the same location, which can be time-consuming due to travel and scheduling constraints.
  • Limited Availability: Traditional notary services are typically limited to business hours, making it difficult for those with busy schedules to find a convenient time for notarization.
  • Health and Safety Concerns: In-person notarization may not be ideal during pandemics or for individuals who are concerned about health risks associated with face-to-face interactions.

For more on the benefits and drawbacks of traditional notarization, check out our Traditional Notarization page.

3. Choosing the Right Method for You:

Deciding between RON and traditional in-person notarization depends on several factors, including your specific needs, location, and comfort level with technology. Here are some considerations to help you choose the right method for your notarization needs:

  • Convenience and Flexibility: If you value convenience and need notarization outside of regular business hours or cannot travel easily, RON might be the best option for you. It’s perfect for those who prefer the flexibility of completing notarizations from home or the office.
  • Personal Preference: If you prefer face-to-face interaction and feel more comfortable meeting with a notary in person, traditional notarization might be more suitable. This method allows for direct communication and can be more reassuring for those unfamiliar with online processes.
  • Document Requirements: Consider the type of documents you need notarized. If the documents require a wet signature or are not eligible for RON, traditional in-person notarization is the way to go. Conversely, if the documents are standard and do not require physical signatures, RON could be more efficient.
  • Location and Accessibility: If you live in a state that allows RON and have the necessary technology, remote notarization can be a convenient choice. However, if RON is not legal in your state or you lack internet access, traditional notarization is the best option.
  • Security Concerns: Both RON and traditional notarization have security measures in place, but RON offers digital records and advanced authentication methods that may provide additional peace of mind for some clients.

For personalized advice on choosing the right notarization method, contact our team at AM Prestige Solutions.